Overwhelmed by AI? Start Here.

Author

Scott Bishop
May 21, 2025

If your tabs are full of half-used AI tools, random prompts, and “I’ll come back to this later” experiments… you’re not alone.

Most weeks, trying new AI tools feels like being stuck in a buffet line with no plate.

This issue is the reset button. Just one shortcut, one tool worth your time, and one story that proves it doesn’t take much to make a big shift — if you use the right thing the right way.

What’s Inside This Week?

  • A one-minute SOP prompt

  • A tool that replaces five others

  • A gym owner’s $500/month problem solved

  • A fake Google review worth posting

  • Why 1 in 3 small businesses are finally jumping into AI

Quick Win: The “One-Minute SOP” Prompt

Got a process that lives in your head — and nowhere else?

This prompt helps you spit it out, clean it up, and turn it into something someone else can actually follow. Great for onboarding, delegating, or just finally documenting what you do.

Prompt:
“You’re my AI operations assistant. I’m going to describe a messy process out loud. Turn it into a clear, simple Standard Operating Procedure I can hand off to someone else. Start by asking me 3 clarifying questions.”

Try it in: Chatgpt

Once it’s written, ask ChatGPT how to streamline or automate it. That’s when things get interesting.

Tool of the Week: ClickUp AI

One workspace to rule them all.

ClickUp AI rolls project management, docs, and automation into one clean dashboard — and the built-in AI actually pulls its weight.

Need to turn meeting notes into a task list? Done. Want help writing SOPs, summarizing docs, or drafting status updates? Also done. You can even automate busywork like assigning tasks, setting reminders, or updating clients — all with a few clicks.

What makes it a standout: it doesn’t just organize your chaos, it helps prevent it. And unlike some “do-it-all” tools, ClickUp AI doesn’t feel like it was designed by a committee.

If your team’s using five tools to do what this one can handle, maybe it’s time to consolidate.

How One Gym Owner Replaced a $500/Month Writer with ChatGPT

Content marketing used to be a headache for this local gym owner. They were paying a freelancer $500 a month to write blog posts — decent results, but always behind schedule and never quite in their voice.

Then they tried something different:
They fed ChatGPT a list of real client FAQs — stuff they answered every day in person.

Things like:
 “What should I eat before a workout?”
“How do I stay motivated after week three?”

With one prompt, they turned those into four blog posts, complete with SEO-friendly titles, social captions, and email intros. All in under 30 minutes.

Now they’re posting weekly, saving money, and actually driving more traffic — because the content is based on real conversations, not generic health tips.

No fancy tools. Just one smart prompt and a little consistency.

Try This Just for Fun: Leave a 1-Star Google Review… for Your Workday

Because sometimes your 9-to-5 deserves a public dragging.

Copy this into ChatGPT:

Prompt:
“Write a fake 1-star Google review of my typical workday. Make it funny, a little dramatic, and painfully accurate — like I’m a fed-up customer reviewing my own business.”

Try it in: Chatgpt

Then post the result on Facebook with:
“Just left a 1-star Google review for my day. Anyone else feel like this?”

It’s relatable, hilarious, and guaranteed to get comments from your fellow chaos survivors.

AI in the News: Small Biz Is (Finally) Warming Up to AI

According to a new Verizon survey:

  • 1 in 3 small business owners adopted some form of AI last year

  • IT upgrades are happening faster than AI adoption — meaning folks are upgrading hardware, not workflows

Top hesitation = confusion and cost, not lack of interest

The good news?
AI tools are getting simpler, cheaper, and actually useful — especially for:

  • Automating busywork

  • Improving customer experience

  • Making faster, smarter decisions

Bottom line:
You don’t need to “go full AI.” Start small. Pick one task you hate, and let the robots handle it. (Source: inc.com)

Question of the Day (Poll)

What’s stopping you from using more AI in your business?

Login or Subscribe to participate in polls.

Before You Go!

You don’t need more AI tools. You need one that actually makes your week easier. Pick one thing from this issue and put it to work — even if it’s just that fake Google review.