This week, I talked with Derrick Agyiri from Cleanster.com, a platform that connects property owners with vetted cleaners across North America.
They run 150,000 cleaners with fewer than 30 employees — and they credit AI for most of it.
Here’s how you can apply the same thinking to save time, clean up operations, and keep your team small.
💡 The Big Idea:
AI isn’t magic — it’s just systems that think for you once you show them how.
Cleanster built internal bots that:
Pull daily financial summaries from Stripe
Compare before-and-after job photos automatically
Draft contracts using uploaded legal templates
Answer cleaners’ property questions instantly using past chat history
Let’s focus on the one every small business can copy today — the AI Daily Report System.
🧠 Try This: Build an AI Daily Report (Cleanster‑Style)
You can set this up with ChatGPT + Google Sheets + Slack (or email).
Here’s how:
Collect your data
Export your sales, bookings, or ops info into Google Sheets (or get it from Stripe, Square, etc.).Connect to ChatGPT via Zapier or Make.com
Trigger ChatGPT each morning at 7:00 AM to receive the latest numbers.Use a simple prompt to summarize the data
Example: “Summarize this data in plain English for a small business owner. Include total revenue, changes from yesterday, and anything unusual.”Send the summary to Slack or email automatically
Use Zapier to push the ChatGPT response to your inbox or team channel.Refine it over time
Add new sections like: “Late payments,” “Top products,” or “Pending invoices.”
🧰 Tools You’ll Need:
ChatGPT Plus (for API access or GPTs)
Zapier or Make.com
Google Sheets (or whatever data you use)
Slack or Gmail for delivery
⚡ Why This Works:
Cleanster doesn’t waste time logging into dashboards.
Every team member starts the day with a clear snapshot — automatically.
No hiring needed. Just clarity, consistency, and control.
Cheers,
– Scott
P.S. Are you using AI in your business and want to share what you’ve learned with other small business owners? Just hit reply and let me know — I’d love to hear from you.
And a word from our sponsor….
